Mechanical Supervisor – HVAC Maintenance

Job Title: Mechanical Supervisor – HVAC Maintenance

Summary:

The Mechanical Supervisor – HVAC Maintenance (Mid-Level) is responsible for overseeing the safe, efficient, and reliable operation and maintenance of HVAC mechanical systems in commercial, institutional, or industrial facilities. This role manages day-to-day maintenance activities, supervises a team of HVAC technicians, and ensures compliance with preventive maintenance schedules, troubleshooting protocols, and safety regulations. The supervisor plays a critical role in minimizing equipment downtime, improving energy efficiency, and ensuring occupant comfort.

Key Responsibilities:

Maintenance Oversight

• Supervise daily HVAC maintenance operations, including inspection, servicing, troubleshooting, and repair of equipment such as chillers, boilers, AHUs, pumps, and exhaust systems.

• Coordinate preventive and corrective maintenance programs to ensure system reliability and compliance with operational standards.

• Monitor HVAC system performance and implement improvements to increase uptime and energy efficiency.

Team Supervision & Coordination

• Lead and schedule HVAC maintenance staff, including technicians and contractors.

• Provide technical guidance and on-the-job training to junior team members.

• Conduct performance assessments, support career development, and enforce accountability.

Safety & Compliance

• Ensure all maintenance work complies with OSHA, ASHRAE, local mechanical codes, and facility safety policies.

• Conduct safety briefings, job hazard analyses (JHAs), and incident investigations as needed.

• Maintain up-to-date documentation of maintenance activities, inspections, and repairs.

Asset & Resource Management

• Maintain and update the facility’s CMMS system for HVAC-related assets.

• Manage maintenance parts inventory, tools, and materials.

• Coordinate with procurement for sourcing HVAC replacement parts and equipment.

Technical Reporting & Communication

• Prepare daily and weekly maintenance reports, including key metrics (downtime, maintenance backlog, asset condition).

• Communicate maintenance issues, status, and priorities to facilities or operations management.

• Collaborate with engineering, controls, and energy management teams on system upgrades and energy conservation projects.

Key Focus Areas:

• Mid-level leadership of HVAC mechanical maintenance teams

• Execution and optimization of preventive/corrective maintenance

• Compliance with safety and HVAC mechanical standards

• Equipment reliability and energy performance improvements

• Cross-functional coordination with engineering and operations teams

Qualifications:

Education:

• Associate degree or technical diploma in HVAC, Mechanical Engineering Technology, or Facilities Maintenance (required)

• Bachelor’s degree preferred but not required with strong field experience

Experience:

• 5–7 years of HVAC maintenance experience, including 2–3 years in a supervisory or lead role

• Experience with commercial or industrial HVAC systems (e.g., chilled water, VAV systems, building automation controls)

Skills & Competencies:

• Strong understanding of HVAC mechanical systems, building codes, and preventive maintenance

• Skilled in reading blueprints, HVAC schematics, and O&M manuals

• Proficient in CMMS systems, work order management, and reporting

• Excellent leadership, organizational, and communication skills

• Familiarity with energy management strategies and BAS (Building Automation Systems) is a plus