Lead the collaborative, end-to-end process of acquiring and controlling materials for G+3 residential and commercial projects in Sharjah. This includes identifying needs, developing specifications with Engineering/QAQC, selecting and developing suppliers, negotiating contracts, and planning logistics—all in compliance with Sharjah Municipality, Sharjah Civil Defense (SCD), SEWA, company contract terms (FIDIC-based), Incoterms® 2020, and UAE VAT. The role proactively plans around weather (heat, humidity, dust/fog) and city traffic/permit constraints to achieve on-time, in-full delivery
Run cross-functional need identification workshops with Engineering, Planning, QA/QC, and Site to convert IFC drawings/BOQs into a procurement package register (civil/architectural/MEP/ELV/façade/elevator where applicable).
Build a Procurement Execution Plan (PEP) linked to the baseline program and cash flow; flag long-lead (elevators, switchgear, chillers/AHU, aluminum/glazing, fire-life-safety systems).
Maintain a rolling 12-week look-ahead for submittals, approvals, procurement, and deliveries.
Prepare and track Material Approval Requests (MARs)/submittals/MIRs; secure consultant/authority approvals before ordering.
Ensure documentation completeness: CoC/CoO, third-party test certificates, SCD/SEWA listings, MSDS, O&M manuals, warranties.
Align purchase T&Cs with the prime contract: delivery terms, Incoterms 2020, LDs, warranty/retention, spare parts, after-sales, EHS obligations.
Pre-qualify suppliers (Sharjah license validity, capacity, QHSE systems, financials, relevant G+3 portfolio); maintain an Approved Vendor List (AVL).
Issue RFQs/RFPs with clear technical specs, method statements, inspection/ITP requirements, delivery windows, and packaging/storage standards.
Prepare technical-commercial comparison and recommendation notes; chair clarification meetings; obtain internal approvals per DOA.
Negotiate price, payment terms, delivery windows (off-peak/night), rebates, service levels, and warranty; award LPOs/subcontracts accordingly.
Run supplier performance reviews (OTIF, quality, responsiveness) and implement corrective actions or alternate sourcing.
Create a Delivery Window Plan per site: avoid school/peak hours; schedule night/early-morning drops when required.
Arrange SRTA/Police permits and escorts for heavy/oversize loads; define alternate routes and temporary lay-down/staging areas.
Integrate MOHRE midday-work restrictions (Jun–Sep) and Ramadan adjusted timings into delivery/off-loading plans.
Protect heat/humidity-sensitive materials (cement, adhesives, membranes, paints, electrical equipment) with covered transport and temperature/RH-controlled storage; keep hygrometer/thermologger records.
Adjust concrete/chemical deliveries for ambient conditions (ice/chilled-water concreting if specified), curing compounds, and finishing windows.
Prepare contingency buffers for fog/dust alerts, road closures, and port congestion; proactively expedite long-leads.
Oversee site stores and GRN/MRR processes; enforce batch/heat number traceability, shelf-life controls, and FIFO/min-max levels.
Coordinate inspections with QA/QC/consultant; close NCRs, manage returns/replacements, and warranty claims.
Enforce safe stacking/segregation (hazmat/flammables/finishes) and calibrated measuring devices.
Hold packages to budget; drive value engineering and approved equivalents without scope erosion.
Maintain a live procurement risk register (market volatility, approvals, permits, weather, FX, port/transport); define mitigations/owners/dates.
Keep a complete audit trail: RFQs, evaluations, approvals, LPOs, delivery notes, test reports, invoices (VAT-compliant), variations.
Operate ERP (e.g., Odoo/SAP/D365) from PR→PO→GRN and 3-way match; maintain dashboards for OTIF, approvals cycle time, long-lead status, cost variance.
Lead weekly Procurement–Planning–Site coordination for look-ahead, bottlenecks, and recovery actions.
Train project teams on submittal quality, storage standards, and receiving/inspection checklists.
Approved PEP + project procurement schedule with long-lead map.
Submittal & Approval Tracker (consultant/authority SLAs).
Logistics & Delivery Window Plan (traffic/weather/permit matrix).
AVL + category strategies and frame agreements for A-class materials.
Monthly reports: OTIF, savings/avoidance, NCRs, inventory turns, risk register.
Project close-out dossier: warranties, O&M, spares, as-built material files.
Lead tenders/negotiations; recommend awards per DOA.
Issue LPOs within delegated limits; approve GRNs variances within tolerance.
Hold/reject deliveries that breach quality, safety, or T&Cs; escalate claims/variations.
Bachelor’s in Supply Chain/Procurement or Engineering (Civil/Mechanical/Industrial).
7–10+ years UAE construction procurement/materials control; Sharjah portfolio preferred; exposure to G+3 scale.
Working knowledge of Sharjah Municipality, SCD, SEWA processes; FIDIC, Incoterms 2020, UAE VAT.
ERP proficiency (Odoo/SAP/D365) and advanced Excel (comparisons, pivots, lookups).
Valid UAE driving license preferred; English required, Arabic an advantage.
Strong commercial acumen & ethical negotiation.
Ability to read drawings/specs; QA/QC-literate.
Route/permit planning; expediting under tight windows.
Risk management for heat, humidity, dust, fog, and urban traffic constraints.
Clear communication, documentation rigor, and stakeholder management.
OTIF deliveries ≥ 95% vs. agreed windows.
Approval lead-time (submission→approval) within SLA.
Savings/avoidance ≥ X% vs. budget/last buy.
NCR rate from material/handling ≤ target; zero repeat NCRs.
Inventory accuracy ≥ 98%; stock turns and write-offs within target.
Permit compliance: zero fines/violations; ≥ 98% on-time permits.
Weather/traffic resilience: % deliveries achieved during heat/fog/peaks.
Frequent site/store visits; exposure to heat/dust/noise; strict PPE use.
Supervise night/off-peak or weekend/holiday deliveries as required.
Enforce MOHRE midday break; ensure safe off-loading/stacking and housekeeping.
Structural: concrete/rebar, blocks, waterproofing, structural steel, formwork.
Architectural: gypsum/ceilings, tiles & stone, doors/ironmongery, aluminum/glazing, paints/coatings, façade sealants.
MEP/ELV: SEWA-compliant switchgear, cables, lighting, MDB/SMDB, HVAC equipment & ducting, plumbing (valves/pumps), fire-fighting & fire alarm (SCD-listed), access control/CCTV, BMS (if applicable).
Vertical transport: elevators (where applicable) — long-lead with builder’s works coordination.
External works: interlocks, kerbs, landscaping, irrigation materials.