Human Resource Information Specialist

Job Description: Human Resource Information Specialist

Job Summary:

The Human Resources Information Specialist (HRIS Specialist) at the entry level supports the HR department by managing and maintaining HR systems and data. This role involves assisting with the administration of HR information systems, ensuring data accuracy, and generating reports to support HR decision-making. The ideal candidate is detail-oriented, eager to learn, and comfortable working with HR technology in a fast-paced environment.

Key Responsibilities:

• Assist in maintaining and updating the HR Information System (HRIS) with accurate employee data.
• Help troubleshoot system issues and coordinate with IT or software vendors for system enhancements.
• Input and verify employee data, ensuring consistency and accuracy across HR systems.
• Generate routine and ad hoc reports to support HR functions such as payroll, benefits, and performance tracking.
• Provide basic support to HR staff regarding the use of HRIS tools and data entry protocols.
• Assist in the development and documentation of user guidelines and procedures for the HRIS.
• Ensure that all HR data is managed in compliance with company policies and legal regulations.
• Maintain confidentiality and data security at all times.
• Identify opportunities for process improvement in data management and system usage.
• Participate in training sessions to enhance system knowledge and technical skills.

Key Focus Areas:

• Ensure that all employee information is correctly captured and updated in the HRIS to support reliable HR operations.
• Contribute to optimizing HR system functionalities and workflows to enhance overall efficiency.
• Focus on helping team members effectively utilize HR systems through clear guidance and support.
• Support the creation of meaningful reports that provide insights into HR metrics and support informed decision-making.
• Maintain strict adherence to data protection policies and HR regulatory requirements.

Qualifications:

• Bachelor’s degree in Human Resources, Information Systems, Business Administration, or a related field is preferred.
• Recent graduates or candidates with relevant coursework in HR or IT are welcome.
• 0-2 years of experience in HR or data management is preferred; internships or relevant academic projects are considered a plus.

Skills & Competencies:

• Strong attention to detail with excellent organizational skills.
• Basic understanding of HR processes and data management practices.
• Familiarity with Microsoft Office Suite (Excel, Word, PowerPoint) and a willingness to learn new HR software systems.
• Effective communication skills and the ability to work collaboratively in a team environment.
• A proactive mindset with a passion for technology and process improvement.
• HRIS-related training or certifications are a bonus, but not required at the entry level.