HVAC Project Manager (Design/Build or EPC)

The HVAC Project Manager is responsible for managing all phases of HVAC project execution from concept to commissioning. This includes scope definition, design review, procurement, resource planning, installation supervision, stakeholder coordination, and final handover. The role ensures technical excellence, schedule adherence, budget control, and full compliance with safety and quality standards.

Key Responsibilities:

🧩 Project Planning & Kickoff:

• Define HVAC scope of work in collaboration with clients, consultants, and internal stakeholders

• Develop project execution plans (PEP), work breakdown structures (WBS), and milestone charts

• Lead project kickoff meetings, risk assessments, and design workshops

🏗️ Design Review & Coordination:

• Oversee HVAC design deliverables including load calculations, duct/piping layouts, and equipment selections

• Validate designs for compliance with ASHRAE/NBC standards, energy codes, and project specifications

• Coordinate with architects, structural, electrical, and plumbing teams for integrated MEP design

📦 Procurement & Vendor Management:

• Prepare and review technical specifications for procurement of HVAC equipment (chillers, AHUs, VRFs, pumps, ducts, etc.)

• Evaluate vendor submittals and ensure alignment with project design and performance criteria

• Monitor procurement schedules and ensure timely delivery to meet site execution needs

👷 Site Execution & Supervision:

• Supervise HVAC installation activities through site engineers and supervisors

• Ensure installation complies with approved drawings, codes, and quality standards (SMACNA, NFPA)

• Review daily site reports, resolve technical issues, and enforce safety practices on site

⚙️ Testing, Commissioning & Handover:

• Plan and lead HVAC system testing, air/water balancing, and integrated system commissioning

• Coordinate with BMS teams for controls integration and sequence validation

• Compile as-built drawings, O&M manuals, and handover documentation for client submission

📊 Project Monitoring & Reporting:

• Monitor progress against project baseline using KPIs (cost, time, scope, quality)

• Prepare progress reports, dashboard summaries, and client updates

• Manage project change orders, variation claims, and technical clarifications

💰 Cost & Budget Management:

• Track project budgets, approve expenses, and control cost overruns

• Support procurement with value engineering and vendor negotiations

• Maintain accurate cost forecasts and billing schedules for invoicing

🤝 Client & Stakeholder Management:

• Serve as the primary point of contact for clients and consultants during project lifecycle

• Conduct review meetings, respond to RFIs, and resolve client concerns proactively

• Ensure client satisfaction, project transparency, and positive handover experience

Key Focus Areas:

• ✅ End-to-end HVAC project delivery (Design → Execution → Commissioning)

• ✅ Budget control, resource planning, and timeline adherence

• ✅ Multidisciplinary coordination (civil, electrical, plumbing, automation)

• ✅ Vendor and subcontractor management

• ✅ HSE and regulatory compliance

Technical Skills & Tools:

• HVAC Design Software: HAP, TRACE 700, AutoCAD MEP, Revit

• Project Management Tools: MS Project, Primavera, ERP/CMMS

• Knowledge of:

  • Chillers, AHUs, VRFs, pumps, ducting systems, BMS integration

  • SMACNA standards, ASHRAE guidelines, NBC codes, and green building requirements

Soft Skills:

• Strategic planning and execution mindset

• Strong leadership and team management

• Excellent communication and presentation skills

• Risk management and problem-solving capabilities

Work Conditions:

• Primarily site-based during execution and commissioning phases

• Frequent travel to vendor, client, or consultant locations as required

• May involve extended hours during critical project milestones or shutdowns