HVAC Maintenance Manager

The HVAC Maintenance Manager is responsible for the effective management, scheduling, and execution of maintenance activities for all HVAC assets, ensuring optimal performance, energy efficiency, regulatory compliance, and minimal downtime. The role involves leading a team of technicians, coordinating vendors, and developing preventive and predictive maintenance strategies.

Key Responsibilities:

🛠️ Maintenance Planning & Execution:

• Develop and implement preventive, corrective, and predictive maintenance plans for HVAC systems

• Oversee maintenance activities for chillers, air handling units (AHUs), fan coil units (FCUs), VRFs, split systems, pumps, ducts, valves, cooling towers, and exhaust systems

• Ensure all maintenance tasks are performed as per OEM guidelines, safety standards, and equipment manuals

🧰 Team Management & Skill Development:

• Lead a team of HVAC technicians, mechanics, and helpers

• Plan daily work schedules, assign jobs, and monitor performance

• Conduct skill assessments and organize training on maintenance best practices and safety

⚙️ Asset Management & Reliability:

• Monitor HVAC system health using CMMS, BMS, and IoT sensors

• Analyze root causes for frequent breakdowns and implement reliability-centered maintenance strategies

• Manage HVAC spare parts inventory and ensure availability of critical components

💡 Energy Efficiency & Performance Optimization:

• Collaborate with Energy Managers to ensure HVAC systems operate at peak efficiency

• Implement VFD tuning, setpoint optimization, and real-time controls improvements

• Track performance KPIs such as chiller IKW/TR, AHU static pressure, filter pressure drops

📋 Compliance & Safety:

• Enforce safety procedures for maintenance tasks including LOTO, confined space, hot work, and refrigerant handling

• Ensure HVAC operations comply with ASHRAE standards, local codes, and environmental regulations

• Maintain maintenance records, logs, and compliance documentation

🤝 Vendor & AMC Management:

• Supervise third-party vendors and AMC partners performing specialized HVAC tasks (e.g., chiller overhauls, duct cleaning)

• Evaluate vendor performance and negotiate contracts for cost-effectiveness and service quality

• Ensure SLAs are met and work is done per schedule and scope

🧾 Reporting & Budgeting:

• Generate reports on system performance, maintenance KPIs, and downtime trends

• Track maintenance costs, identify areas of savings, and support budget planning for HVAC CAPEX/OPEX

• Present maintenance insights and strategic improvements to facility leadership

Key Focus Areas:

• ✅ HVAC system uptime and reliability

• ✅ Preventive & predictive maintenance planning

• ✅ HVAC team and vendor supervision

• ✅ Energy performance tracking and cost control

• ✅ Regulatory compliance and safety enforcement

Technical Skills Required:

• Strong knowledge of HVAC components: chillers, AHUs, pumps, VRFs, BMS controls

• Hands-on understanding of CMMS platforms (e.g., SAP, Maximo, Infor, Archibus)

• Familiarity with HVAC testing tools (manometers, anemometers, refrigerant analyzers)

• Capability in interpreting mechanical drawings, duct/piping schematics, and wiring diagrams

• Understanding of ASHRAE/ISHRAE standards and safety regulations

Soft Skills:

• Leadership and team-building ability

• Organizational and multitasking skills

• Problem-solving and critical thinking

• Effective communication and stakeholder coordination

Work Environment:

• On-site role across HVAC plants, rooftops, utility rooms, or mechanical shafts

• Rotational availability for breakdowns, audits, or emergency callouts

• Physical mobility required to access units at heights or in enclosed areas