HR coordinator

Job Title: HR Coordinator

Job Summary:

The HR Coordinator – Mid-Level is responsible for managing a range of HR administrative and operational tasks while serving as a key support resource to the HR team and various departments. This role builds on foundational HR skills by taking on increased responsibilities such as process optimization, employee communication, and coordination of HR programs. The ideal candidate is detail-oriented, proactive, and able to work independently while collaborating effectively across teams.

Key Responsibilities:

• Oversee and maintain accurate employee records in the HR Information System (HRIS).
• Manage documentation for new hires, terminations, and employee status changes, ensuring compliance with policies and regulations.
• Coordinate the recruitment process, including scheduling interviews, communicating with candidates, and assisting with onboarding procedures.
• Facilitate orientation sessions and ensure all necessary documentation and training materials are provided to new employees.
• Serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures.
• Organize employee events, training sessions, and team-building activities to support engagement initiatives.
• Assist with the administration of benefits programs, including enrollment, changes, and queries from employees.
• Work with payroll and finance teams to ensure accurate data entry and resolve discrepancies related to HR records.
• Identify opportunities to streamline HR processes and suggest enhancements to improve overall efficiency.
• Support HR projects and initiatives by coordinating tasks, tracking progress, and providing status updates to management.

Key Focus Areas:

• Focus on streamlining administrative processes and ensuring timely, accurate management of HR data.
• Enhance the overall employee journey by ensuring smooth onboarding, effective communication, and prompt resolution of HR inquiries.
• Work closely with HR colleagues, hiring managers, and cross-functional teams to deliver consistent HR support and maintain a positive work environment.
• Proactively seek opportunities to improve HR systems, policies, and procedures through feedback, data analysis, and industry best practices.
• Ensure adherence to company policies, legal regulations, and internal standards in all HR operations and record-keeping activities.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• 2-4 years of experience in HR administration, coordination, or a similar role.
• Demonstrated experience handling HRIS systems, employee onboarding, and benefits administration.

Skills & Competencies:

• Strong organizational and time management skills with keen attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with HRIS platforms.
• Ability to work independently and as part of a team in a dynamic, fast-paced environment.
• Problem-solving mindset with a proactive approach to process improvement.
• HR certifications (e.g., PHR, SHRM-CP) or relevant coursework are a plus but not mandatory.