Facilities Manager – HVAC Systems

The Facilities Manager – HVAC Systems is responsible for the end-to-end management of HVAC infrastructure, including operation, preventive and corrective maintenance, energy efficiency, compliance, and team supervision. This role ensures optimal HVAC system performance, thermal comfort, and indoor air quality across the facility, while driving cost-efficiency and compliance with health, safety, and environmental standards.

Key Responsibilities:

🏭 HVAC Operations & Maintenance Oversight:

• Oversee daily operations of HVAC systems including chillers, AHUs, FCUs, cooling towers, exhaust fans, VAVs, ducting, and controls

• Ensure 24/7 uptime for critical systems supporting operations or occupants

• Manage preventive maintenance schedules (OEM-based or predictive) and ensure their implementation through in-house or outsourced teams

⚙️ Asset Performance & Optimization:

• Monitor system performance KPIs (COP, airflow rates, IKW/TR) using BMS or EMS

• Identify performance gaps and initiate corrective actions, retrofits, or recalibrations

• Ensure HVAC systems operate within manufacturer-specified parameters for pressure, temperature, humidity, and airflow

📋 Team Leadership & Vendor Coordination:

• Supervise HVAC technicians, operators, and third-party service providers

• Conduct team performance reviews, training sessions, and skill-building workshops

• Liaise with OEMs, AMC partners, and procurement teams for equipment servicing or spares

💡 Energy Efficiency & Sustainability:

• Collaborate with energy managers to reduce HVAC energy consumption

• Support initiatives such as VFD upgrades, chiller sequencing, demand-based ventilation

• Track and report HVAC-related energy savings and sustainability KPIs

🧯 Safety, Compliance & Documentation:

• Enforce HVAC-related safety procedures (e.g., hot work permits, LOTO, confined space)

• Ensure systems comply with ASHRAE, ISHRAE, NFPA, local building codes, and environmental regulations

• Maintain HVAC system documentation including SOPs, as-built drawings, equipment logs, refrigerant logs, and O&M manuals

🧠 Emergency Response & Incident Management:

• Lead HVAC system response during power outages, fire events, or BMS failures

• Coordinate HVAC shutdowns and restarts with minimal disruption to business operations

• Investigate equipment failures and initiate root cause analysis and long-term fixes

🤝 Stakeholder Coordination & Reporting:

• Serve as a technical liaison with tenants, building users, compliance auditors, or client representatives

• Prepare reports on system health, maintenance status, performance KPIs, breakdown analysis, and cost forecasting

• Assist management in HVAC budgeting, AMC renewals, CAPEX planning, and vendor evaluations

Key Focus Areas:

• ✅ HVAC asset reliability and uptime

• ✅ HVAC team leadership and vendor oversight

• ✅ Cost-effective maintenance and energy efficiency

• ✅ Indoor air quality (IAQ) and occupant comfort

• ✅ Safety, compliance, and documentation

Technical Skills & Competencies:

• In-depth knowledge of:

  • Chiller systems (air/water-cooled), AHUs, VRF/VRV systems, ductwork, dampers

  • BMS/EMS controls, HVAC automation, and fault diagnostics

  • Psychrometrics, air balancing, thermal load management

• Familiarity with CMMS platforms (e.g., Maximo, SAP, Archibus)

• Strong analytical, planning, and multitasking skills

• Effective communication and stakeholder engagement

Work Conditions:

• Based on-site at commercial complexes, industrial plants, hospitals, campuses, or data centers

• Requires physical inspection of rooftop units, plant rooms, or HVAC shafts

• May involve off-hours availability for emergencies or shutdowns