Event Planners

Job Title: Event Planner

Job Summary:
We are looking for a proactive and detail-oriented Event Planner (Mid-Level) to coordinate and execute events within the hospitality and tourism industry. In this role, you will be responsible for planning and delivering a range of events, from corporate meetings to tourism experiences. The ideal candidate has a strong foundation in event logistics, vendor coordination, and client communication, and is ready to manage events from planning through execution with minimal supervision.

Key Responsibilities:

• Event Coordination:
  Plan and organize events including meetings, conferences, social gatherings, and tourism-focused experiences.
  Develop event timelines, budgets, and checklists to ensure smooth execution.

• Vendor & Venue Management:
  Liaise with venues, caterers, decorators, and other service providers to coordinate event logistics.
  Negotiate pricing and services while ensuring timely delivery and quality standards.

• Client Interaction:
  Work directly with clients to understand event requirements, provide recommendations, and maintain regular updates throughout the planning process.
  Ensure expectations are met and exceeded.

• On-Site Event Execution:
  Manage on-site logistics including setup, guest assistance, vendor coordination, and real-time problem solving.
  Ensure events run smoothly and professionally from start to finish.

• Budget Tracking:
  Assist in managing event budgets by tracking costs, handling invoices, and ensuring financial efficiency.
  Support post-event reconciliation and reporting.

• Post-Event Reporting:
  Collect feedback from clients and attendees, and support reporting and evaluation of event success.
  Identify areas for improvement and suggest enhancements for future events.

Required Qualifications:

• Bachelor’s degree in Hospitality, Tourism, Event Management, or a related field

• 2–4 years of experience in event planning or coordination

• Strong understanding of event logistics and vendor relationships

• Familiarity with budgeting and project timelines

Skills & Competencies:

• Strong organizational and multitasking skills

• Excellent verbal and written communication

• Customer-focused with problem-solving abilities

• Ability to work both independently and as part of a team

• Comfortable working flexible hours, including evenings or weekends when needed

• Proficient in event planning tools, Microsoft Office, or project management software