Job Summary:
We are seeking an experienced and organized Event Planning Manager to lead and manage the execution of diverse events within the hospitality and tourism industry. This role involves overseeing end-to-end event planning operations, managing a team of planners and coordinators, and ensuring the delivery of memorable, high-quality experiences for clients and guests. The ideal candidate has strong leadership skills, exceptional attention to detail, and a passion for hospitality and event execution.
Team Management & Supervision:
Lead and manage a team of event planners, coordinators, and support staff.
Assign responsibilities, monitor performance, and ensure deadlines and service standards are met.
Event Planning & Execution:
Oversee the full event lifecycle from concept to completion, including design, logistics, budgeting, and execution.
Ensure every event aligns with client goals and delivers a high level of customer satisfaction.
Client & Vendor Relations:
Serve as the main point of contact for clients throughout the planning process.
Negotiate contracts, manage vendor relationships, and ensure timely delivery of services and materials.
Budget Oversight:
Manage event budgets, track expenses, and ensure cost-effective decision-making without compromising quality.
Approve purchases, invoices, and final reconciliation reports post-event.
Process Improvement:
Evaluate current planning procedures and introduce improvements for efficiency and quality.
Implement tools and systems to streamline coordination, scheduling, and communication.
On-Site Supervision:
Lead on-site operations during events, overseeing staff, schedules, and last-minute adjustments.
Resolve issues quickly and professionally to maintain a smooth experience for all attendees.
Bachelor’s degree in Hospitality, Event Management, Tourism, or related field
5–7 years of experience in event planning or hospitality roles, with at least 2 years in a leadership or managerial position
Proven ability to plan and execute a variety of event types (corporate, weddings, tourism events, etc.)
Strong vendor negotiation skills and experience managing event budgets
Excellent leadership and organizational skills
Strong interpersonal and client-facing communication abilities
High attention to detail and ability to multitask
Ability to lead teams under pressure and meet strict deadlines
Proficiency with event planning software, project management tools, and CRM systems