Plan and execute the end-to-end procurement and materials control for high-rise projects in Sharjah—covering need identification, technical submittals, supplier selection, contracting, logistics, storage, and traceability. Ensure all materials are approved, compliant, on time, and on budget under Sharjah Municipality procedures, Sharjah Civil Defense (SCD) listings, SEWA requirements, company contracts (FIDIC-based), Incoterms® 2020, and UAE VAT—while actively planning around weather (heat, humidity, dust/fog, wind) and traffic/permit constraints.
Translate IFC drawings/BOQs/specs into a Procurement Package Register (civil, architectural, façade, MEP/ELV, vertical transport).
Publish a Procurement Execution Plan (PEP) linked to baseline program & cash flow; flag long-lead items (elevators/BMU, curtain wall, switchgear/transformers, chillers/AHUs, post-tension, gensets, fire-life-safety systems).
Maintain a rolling 12-week look-ahead for submittals, approvals, orders, and deliveries.
Drive Material Submittals/MIRs; secure consultant/SCD/SEWA approvals before ordering.
Ensure documentation: CoC/CoO, third-party tests, SCD listings, MSDS, O&M manuals, warranties.
Align PO/subcontract terms with the head contract: Incoterms 2020, delivery & inspection terms, LDs, retention, warranty/spares.
Pre-qualify suppliers (Sharjah license validity, capacity, financials, QHSE); maintain the Approved Vendor List (AVL).
Issue RFQs/RFPs with clear technical specs, QA/QC & ITP requirements, delivery windows, and storage/handling standards.
Prepare tech-commercial comparisons; recommend awards per DOA; negotiate price, terms, service levels, and warranty; issue compliant LPOs/subcontracts.
Build a Delivery Window Plan per site: off-peak/night deliveries, crane slotting, hoist/vertical transport capacity.
Obtain SRTA/Police permits and escorts for heavy/oversize loads; plan alternate routes/lay-down areas.
Integrate MOHRE midday-break and Ramadan timing into delivery/off-loading; reschedule for fog/sandstorm/wind alerts.
For heat/humidity-sensitive materials (cement, admixtures, membranes, adhesives, paints, electronics, switchgear) specify covered transport and temperature/RH-controlled storage with datalogging.
Adjust concrete logistics for ambient conditions (ice/chilled water, retarders, pumping pressures/lines) per spec.
Oversee receiving, GRN/MRR, batch/heat numbers, mill/test certificates, shelf-life control, FIFO/min-max levels, and secure storage.
Coordinate inspections with QA/QC/Consultant; manage NCRs, returns, and warranty claims.
Enforce segregation/stacking standards for finishes, chemicals, flammables; maintain calibrated measuring devices.
Hold packages to budget; execute value engineering and approved equivalents without scope erosion.
Maintain a procurement risk register (market escalation, permits, port congestion, FX, weather, supplier capacity) with mitigations/owners/dates.
Keep a complete audit trail: RFQs, evaluations, approvals, LPOs, delivery notes, test reports, invoices (VAT), and variations.
Sync with Technical Office, Planning, QS, HSE, Construction, Survey, and Facade/MEP teams.
Operate ERP (Odoo/SAP/D365) PR→PO→GRN→3-way match; publish dashboards for OTIF, approvals cycle time, long-lead status, cost variance.
Train site teams on submittal quality, receiving/inspection checklists, and storage standards.
Approved PEP + project procurement schedule with long-lead map.
Submittal/Approval Tracker (consultant/authority SLAs).
Logistics & Delivery Window Plan (traffic/weather/permit matrix).
AVL + category strategies and frame agreements for A-class materials.
Monthly reports: OTIF, savings/avoidance, NCRs, inventory turns, risk register.
Close-out dossier: warranties, O&M, spares, as-built material files.
Lead tenders/negotiations; recommend awards per DOA.
Issue LPOs within limits; approve GRNs/variances within tolerance.
Hold/reject deliveries that breach quality, safety, or contract T&Cs; escalate claims/variations.
BSc in Civil/Industrial/Mechanical Engineering or Supply Chain/Procurement (engineering background preferred).
7–10+ years UAE procurement/materials control with high-rise experience; Sharjah portfolio preferred.
Working knowledge of Sharjah Municipality, SCD/SEWA processes; FIDIC, Incoterms 2020, UAE VAT.
ERP proficiency (Odoo/SAP/D365) and advanced Excel (comparisons, pivots, lookups); Power BI/Tableau a plus.
Valid UAE driving license preferred; English required (Arabic an advantage).
Commercial acumen and firm, ethical negotiation.
Ability to read drawings/specs; QA/QC-literate (ITPs, acceptance criteria).
Route/permit planning; expediting under tight windows; crane/hoist logistics awareness.
Risk management for heat, humidity, dust/fog, wind, and urban traffic.
Clear communication, documentation rigor, and cross-functional leadership.
OTIF deliveries ≥ 95% against agreed windows.
Submittal approval lead-time within SLA (submission → approval).
Savings/avoidance ≥ X% vs. budget/last buy.
NCR rate from materials/handling ≤ target; zero repeat NCRs.
Inventory accuracy ≥ 98%; stock turns/write-offs within target.
Permit compliance: zero fines/violations; ≥ 98% on-time permits.
Weather/traffic resilience: % deliveries achieved during heat/fog/wind/peak periods.
Frequent site/store visits; exposure to heat, dust, wind, noise; strict PPE.
Supervision of night/early-morning or weekend/holiday deliveries as programme demands.
Safe off-loading/stacking, chemical handling, and housekeeping; adherence to MOHRE midday-break and project HSE plan.