Junior Accounts Receivable Specialist 

Job Summary:

The Junior Accounts Receivable Specialist is responsible for assisting in managing the company's accounts receivable, ensuring timely and accurate processing of invoices, and maintaining positive client relationships. This entry-level role is ideal for individuals looking to gain experience in accounts receivable and financial operations. The Junior Accounts Receivable Specialist will assist in tracking payments, resolving discrepancies, and helping with the overall collection process.

Key Responsibilities:

• Invoice Processing:

  • Assist in the preparation and issuance of customer invoices in a timely manner.
  • Ensure invoices are accurate and contain all necessary information (e.g., payment terms, contact details).
  • Review client purchase orders to verify accuracy before invoicing.

• Payment Tracking and Recording:

  • Monitor incoming payments and ensure they are correctly recorded in the accounting system.
  • Maintain accurate records of payments received and outstanding balances.
  • Update the accounts receivable ledger regularly to reflect payments.

• Collections Support:

  • Assist in following up on overdue accounts and outstanding invoices.
  • Send reminders or payment notifications to customers as necessary, under the guidance of the senior team members.
  • Work with customers to resolve any payment issues or discrepancies.

• Account Reconciliation:

  • Assist in reconciling accounts receivable balances with customer accounts and internal records.
  • Investigate and resolve any discrepancies between payment records and invoices.

• Reporting and Documentation:

  • Help generate reports on outstanding accounts and aging accounts receivable.
  • Assist in preparing daily, weekly, or monthly reports on the status of accounts receivable.
  • Maintain proper documentation of all transactions, communications, and agreements related to collections.

• Customer Service:

  • Provide excellent customer service by responding to client inquiries regarding billing, payment status, or disputes.
  • Work with internal teams (sales, customer service) to address customer concerns related to invoicing.

• Assist with Month-End Close:

  • Support the accounts receivable team in month-end closing procedures.
  • Assist in ensuring all accounts receivable transactions are accurately recorded and reconciled for month-end financial reporting.

Qualifications:

• Education:

  • High school diploma or equivalent (required).
  • Pursuing or completed a degree in Accounting, Finance, Business Administration, or a related field (preferred).

• Skills:

  • Basic understanding of accounting principles and practices.
  • Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Xero, Zoho, etc.).
  • Strong attention to detail and ability to handle financial data accurately.
  • Good communication skills, both written and verbal.
  • Ability to work well with others and maintain a positive relationship with clients.

• Experience:

  • 0-2 years of experience in accounts receivable or a related role (internships or part-time roles are acceptable).
  • Familiarity with billing and payment processes is a plus.

Key Focus Area:

• Strong organizational and time-management skills.
• Problem-solving skills to identify and resolve issues with billing and payments.
• Ability to maintain a high level of accuracy in financial data.
• Customer-focused attitude with a professional and courteous approach.
• Ability to adapt to new accounting software and systems.