Accounts Payable Specialist 

Job Summary:

The Accounts Payable Specialist is responsible for managing and processing all aspects of the accounts payable cycle, ensuring accuracy, timeliness, and compliance with organizational policies and financial regulations. This mid-level role requires strong analytical skills, attention to detail, and the ability to work collaboratively with internal teams and external vendors to maintain smooth financial operations.

Key Responsibilities:

• Invoice Processing:

  • Review, verify, and process invoices, ensuring accurate coding to the general ledger.
  • Match purchase orders, receipts, and invoices to ensure proper documentation and approvals.

• Payment Management:

  • Prepare and execute payment runs (checks, ACH, wire transfers) in line with payment schedules.
  • Reconcile vendor statements and resolve discrepancies in a timely manner.

• Expense Reporting:

  • Process employee expense reimbursements and ensure compliance with company policies.
  • Verify supporting documentation for accuracy and completeness.

• Vendor Relations:

  • Serve as the primary contact for vendor inquiries, resolving issues professionally and efficiently.
  • Maintain positive relationships with vendors and ensure accounts remain in good standing.

• Month-End and Year-End Close:

  • Assist in month-end closing activities, including accounts payable reconciliations.
  • Prepare accruals and provide accounts payable reports to management.

• Internal Controls and Compliance:

  • Ensure adherence to internal controls and company policies in all accounts payable activities.
  • Stay updated on relevant financial regulations and ensure compliance.

Qualifications:

• Education:

  • Bachelor’s degree in Accounting, Finance, or a related field (preferred).

• Experience:

  • 3–5 years of experience in accounts payable or a similar role.
  • Proficiency in accounting software (e.g., SAP, Oracle, or QuickBooks) and advanced knowledge of Excel.

• Skills:

  • Strong attention to detail and organizational skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Excellent communication and interpersonal skills for vendor and team interactions.

Key Competencies:

• Familiarity with accounting principles (e.g., GAAP or IFRS).
• Proactive approach to problem-solving and process improvement.
• Ability to analyze data and generate accurate reports.